Bristol Myers Squibb Hiring for Specialist, Office & Administration Management at Hyderabad, Telangana Full Time

Full Job Description
Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Position Summary

At BMS, digital innovation and Information Technology are central to our vision of transforming patients’ lives through science. To accelerate our ability to serve patients around the world, we must unleash the power of technology. We are committed to being at the forefront of transforming the way medicine is made and delivered by harnessing the power of computer and data science, artificial intelligence, and other technologies to promote scientific discovery, faster decision making, and enhanced patient care.

If you want an exciting and rewarding career that is meaningful, consider joining our diverse team!

Job Description

The position provides executive administrative support for the respective executive leader and/or leadership teams. As such, the role works as an extension of their executive leader(s) in this regard. The role is expected to perform their duties with a high degree of independence while exercising expert judgement to address matters on behalf of the executive and/or their teams, with minimal mistakes and errors. This level of performance includes, but is not limited to the following; (1) thinking and acting proactively on behalf of the executive to ensure the smooth running of their day to-day activities as well as the overall functioning of their office (2) the ability to think ahead and anticipate and resolve problems before they occur, (3) Resolve issues independently and proactively, (4) Represent the executive and/or their teams externally with a high degree of professionalism, (5) have the ability to multi-task and as such be able to prioritize highly diverse, time sensitive and often complex projects, activities and tasks with minimal supervision, and “perform review and analysis of special projects and keep the management properly informed.”

Key Responsibilities

Leverage administrative support across our organizations to work as an integrated team and raise the bar for all our administrative staff
Addresses correspondence, manages calendars, schedules meetings, conferences, and events, makes travel arrangements, maintains accurate departmental records, and on-boards & off-boards contractors and employees.
The role will support in project managing colleague events including sports days, town halls, and ELT/ Government visits. This may include but not be limited to colleague availability, room and AV bookings, and all associated logistic activities.
Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems and issues, and takes appropriate steps to produce desired outcomes.
Maintain and organize office operations and procedures such as filing system, expense reports as appropriate, and other administration services.
Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
Adhere to T&E policies, including booking travel and monthly reconciliation of business expenses for executive(s).
Ensure manager’s preparedness for meetings (e.g., assemble meeting materials & pre-reads)
Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.)
Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.
Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
Incumbent will be an expert, and sole point of contact, for a specialized administrative function for all Operations employees (e.g., purchase orders, international travel, visa applications, onboarding etc).

Qualifications & Experience

High School degree, some college or degree desirable.
8 years administrative or comparable experience; prior Executive Associate Experience preferred.
Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes strongly preferred.
Concur Travel and T&E, Ariba/SAP, Sharepoint, eSetup, Time, Workday, Room Scheduler experience strongly desired.
Has project management, strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.
Maintains a positive attitude, a high level of productivity, and is adaptable to change.
Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones and during periods of heavy workload.
Ability to multi-task and adapt quickly to competing priorities while remaining focused.
Ability to work effectively under pressure to meet deadlines.
Successful candidate must be able to learn new tools and systems in an ever-evolving environment.
Exhibits a positive work attitude, and high productivity.
Proven track record of collaboration with other administrative assistants in order to ensure business needs/goals are met.
Does not have any supervisory responsibility
Collaborates and works with stakeholders to meet requests.
Explains own work clearly and explains any independent judgement well.
Understanding of functional business context and how their work may apply
Demonstrates openness to learning and developing. Takes a responsibility for their own development and growth.
Understands the team’s performance and how their work may impact the team goal.
Collects and reviews data sources and tries to apply potential recommendations. Able to compile data in reviewing for data integrity/audits.

#HYDIT

#LI-Hybrid

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol
Physical presence at the BMS worksite or physical presence in the field is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.