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Eli Lilly Looking For Executive assistant – Commercial services – LCCI at Bengaluru, Karnataka Full Time
Job details
Job Type
Full-time
Full Job Description
At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 35,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.
Required Qualifications should include:
- Bachelor’s degree with a minimum of 7-8 years’ experience supporting Senior Management
- Demonstrated executive, operations, office administrative experience in a fast-paced corporate environment
- Complex calendaring experience
- Hands on experience in office management systems, ERPs and Microsoft Office, including Word, Excel and PowerPoint presentation
- Experience in supporting a Senior Leader’s office in a global organization
- Strong interpersonal, verbal (phone and in-person) and written communication skills
- Ability to handle confidential information and demonstrating the highest levels of integrity, discretion and judgement always
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly while maintaining commitment to deadlines
- Attention to detail with strong problem-solving and troubleshooting skills
- Ability to respond to situations and requests with appropriate urgency while maintaining a calm demeanour
Job Responsibilities include (but are not limited to):
- Calendar Management – Completes a broad variety of administrative tasks for the leader including managing an extremely active and complex calendar of appointments
- Stakeholder Management – Liaise with global stakeholders across multiple time zones for meetings/projects /events
- Executive Support – Scheduling and implementing Leadership Rhythm of the Business (ROB) including staff meetings, team events and off-sites by coordinating meeting agenda, minutes, material preparation and logistics
- Travel Planning – Providing end-to-end domestic and international travel planning, including proactive scheduling of external partner meetings in line with scheduled business travel to maximise schedule efficiency
- Liaising with the Chief of Staff to leader to provide seamless operations support of function-wide initiatives/engagements
- Completing expense reports and working with all support functions across LCCI as and when needed
- Planning and ensuring the leader’s schedule is followed and respected
- Providing “gatekeeper” and “gateway” support, creating win-win situations for direct access to the leader’s time and office
- Working closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
- Ability to collaborate and effectively communicate across a wide range of people and job functions
- Prioritizing conflicting needs by handling matters expeditiously, proactively and following-through on projects to successful completion, often with deadline pressures
- Excellent attention to detail with an ability to manage multiple time sensitive priorities
- Helping drive completion of key deliverables and following up on outstanding action items
- Space management in hybrid working model
- Project management as needed
- Any ad hoc administrative tasks as and when required
Additional responsibilities
- Partner with Ethics & Compliance to support manage all initiatives and programs as and when needed
- Partner with communications team and provide support needed for all site-wide activities and events
- Work with various functional leaders for new hire onboarding
Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( Lilly_Recruiting_Compliance@lists.lilly.com ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.
Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.
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