Indian Institute of Management Udaipur Hiring For Programs at Udaipur, Rajasthan Full Time

S.No Details Description

1 Name of the post Senior Executive Assistant – Programs

2 No of posts 1 (one)

3 Nature of post Purely temporary – contract basis

4 Age limit 35 years (as on the date of closure of the notification)

5 Educational and other qualifications

The candidate should hold full-time graduate degree in any discipline from any recognized university.

The candidate should have good communication skills (both written & verbal), interpersonal skills and multi-tasking abilities.

Good knowledge of MS-Office (Excel, Access, Word, Power Point) and other computer related tasks is essential.

6 Desirable qualification A post graduate degree with relevant work experience may be an added advantage

7 Experience Post qualification experience at supervisory level and above of at least 5 years of which 2 years in handling International Relations / academic administration activities and various other related activities in higher educational institutes preferably in institutes of national repute such as IIMs/IITs/IISERs/NITs.

8 Major Duties and Responsibilities The selected candidate will assist Senior Administrative Officer (Programs) in all activities related to the International Relations pertaining to program administration, academics, outreach programs, admissions, and well-being of regular (outgoing) and international (incoming) students. Some of the core responsibilities include:

Independently handle and develop International Relations section.

Ensuring FRRO compliance for international students, assist regular (outgoing) in visa procurement and visa enquiry support.

Facilitating the arrival of new international students, organize orientation and events for them in collaboration with student clubs & committees.

Host foreign delegates at the Institute during visits.

Organize seminars, webinars, and meetings, as part of engagement of IIMU with international partners.

To lead and manage a range of initiatives to support the development and maintenance of international partnerships.

Working to contribute to the achievement of the Institute’s vision for international students and overall international strategy.

To develop effective relationships within the Institute and with key external stakeholders, partner universities and organizations.

Assisting the Programs Office in its day-to-day administration related to academics & admissions of incoming & outgoing exchange students and other activities as per requirement which may involve working on weekends if need be.

Any other duties commensurate with the position and as assigned by the SAO (Programs).

9 Behavioral competencies required

Interpersonal skills

Team player

Result orientation

Positive attitude and drive

10 Key Skills required

Conversant with computers, different operating systems and MS Office functions and Office Management Practices.

Ability to prioritize work opportunities in the department.

Ability to work on multiple assignments.

Good command on written and oral communication skills in English, ability to interact with faculty, external agencies effectively, draft letters etc.

11 Reporting officer Senior Administrative Officer (Programs)

12 Contract period The contract will be for an initial period of 2 years, renewable thereafter based on performance.

13 Expected CTC In line with the industry norms and will not be a constraint for the deserving candidates.

14 Mode of application The applicants are requested to apply online mode through the link provided at the institute’s website www.iimu.ac.in under JOBS tab.

General Instructions to the candidates:
The completion of the period of contract will not confer any right for further extension, regularization, permanency at the Institute.

The candidates applying for the above post should ensure that they fulfil all the eligibility conditions for the post. Their admission to any stage of the selection process will be purely provisional subject to confirmation that they satisfy the prescribed eligibility conditions. Mere issue of interview call letter to the candidate will not imply that his/her candidature has been found eligible.

Candidates must be citizens of India. Persons who have migrated from Pakistan with the intention of permanently settling in India or subjects of Nepal are also eligible, but in their case a certificate of eligibility from the Government of India will be necessary for appointment. Such candidates should apply to the Government of India in the Ministry of Home Affairs for necessary certificate and furnish satisfactory proof of having so applied.

The prescribed qualifications are minimum and unless specified, they are required for consideration for the post, even if higher qualification has been acquired and the mere fact that a candidate possesses the same will not entitle him/her for being called for interview.

Relevant experience gained after the minimum qualifying degree will only be taken into consideration. Minimum requirements of qualifications and/or experience can be relaxed in respect of exceptionally outstanding candidates.

The Institute reserves the right to restrict the number of candidates for written / skill test / interview to a reasonable limit based on qualifications, level and relevance of experience higher than the minimum prescribed in the advertisement and other academic achievements. The Institute also reserves the right of rejecting any or all the applications without assigning any reasons, therefore.

Calling a candidate for test/interview merely indicates that it is felt that he/she with others may be suitable for the post and conveys no assurance whatsoever that he/she will be recommended or selected, or his/her conditions specified in the application will be accepted.

Candidates will be short-listed for Test/Interview based on the information provided by them in their online applications. They must ensure that such information is true. If at any subsequent stage or at the time of Test/Interview any information given by them or any claim made by them in their online applications is found to be false, their candidature will be liable to be rejected.

The Institute shall verify the antecedents or documents submitted by a candidate at any time at the time of appointment or during the tenure of the service. In case, it is detected that the documents submitted by the candidates are fake or the candidate has clandestine antecedents/background and has suppressed the said information, then his services shall be liable to be terminated.

In case of any inadvertent mistake in the process of selection which may be detected at any stage even after the issue of appointment letter, the Institute reserves the right to modify/ withdraw/ cancel any communication made to the candidates.

Candidates may send testimonials from persons intimately acquainted with their work and character. If the applicant is in employment, he/she should submit testimonials from the most recent employer or immediate superior as a referee.

The Institute has a right to decide the mode of screening and testing the applicant for short listing and selection.

The Institute solely reserves the right not to fill any advertised position without assigning any reason.

Only shortlisted applicants will be contacted.

No correspondence whatsoever will be entertained from candidates regarding conduct and result of test/interview and reasons for not being called for interview. Canvassing in any form will be a disqualification.

The crucial date for determining the eligibility criteria for all candidates in every respect shall be the prescribed closing date for submission of online application.

The Institute strives to have a workforce which reflects gender balance and women candidates are encouraged to apply. Women candidates on a career break and wish to re-start their careers are encouraged to apply.

Any corrigendum/clarifications on this advertisement, if necessary, shall be uploaded on website and no separate communication will be sent for this purpose.

The last date for submission of online application is May 22, 2022.