IRRI Education Hiring for Junior Officer – Administrative Coordination at Vāranāsi Full Time

Job Purpose

The IRRI South Asia Regional Centre is a regional facility that supports research collaboration, training, and service provision to institutions, scientists, and other stakeholders from India and other South Asian and African nations. Centre aims to (1) enhance South-South collaboration and strengthen the capacity of rice-growing countries in South Asia and sub-Saharan Africa in crop production, seed quality, and to enhance farmers’ income (2) deliver research for development services for the private and public sectors through its state-of-the-art laboratory facilities for grain quality, crop production and nutritional quality and (3) enable knowledge transfer through short courses on rice-based agri-food systems and other IRRI Education products within the region. Besides, ISARC in-house all the IRRI Programs operating in South Asia and providing them research and capacity building support.

This position will report to the Manager – Programs and Coordination, ISARC. With the minimum supervision of the supervisor, the incumbent will be assisting in day to day administrative support to the admin and program management team to ensure efficient operation of the office. S/he will provide supports to through a variety of tasks including scheduling meeting, drafting communication, making logistic arrangements for staff and visitors, maintaining filing, records, confidential and time sensitive material. S/he will closely work with IRRI finance team at Delhi and HQ for day-to-day office operations.

This position will be based at the IRRI South Asia Regional Center (ISARC) in Varanasi, Uttar Pradesh and may only be filled in by the permanent citizens of India.

Roles and Responsibilities

• Coordinate and monitor activities related to administrative functions of the office including programs at ISARC
• Provide secretarial support to the Director office and Admin & Program Management team
• Coordinate and manage logistic support services for ISARC and visitors
• Assist in organizing training, workshops, meeting and visits
• Facilitating hiring and contract extension requests
• Maintain office filling system – office records, confidential and time sensitive material, reports etc.
• Coordinate with various teams at ISARC – Admin & Program Management, programs & labs, and CO office and HQ teams
• Liaise with travel & transport agencies, hotels, embassies, suppliers & service providers etc.
• Sustain linkages with the stakeholders – government departments & SAUs, project partners, NARES, public-private organizations and donors
• Organize and schedule appointments and meetings
• Coordinate with ISARC team for day to day administrative matters and logistic support
• Handle confidential & time sensitive matters with utmost care
• Draft letters, minutes of meetings and other communications
• Develop a robust database of stakeholders – government officials, donors, project partners, NARES and public-private organizations
• Provide General support to visitors – Greet and assist visitors to the office.
• Make domestic and international travel arrangements for ISARC/IRRI staff and visitors
• Assist in organizing the national/international trainings, workshops, visits etc.
• Provide support in HR related matters – preparing staff database, staff hiring, contract extension, exist clearance, conducting interviews, seat and asset allocation to new staff
• Develop and maintain computerized and manual filing system – maintain office records
• Manage the ISARC Vehicle fleet and drivers/vehicle engagement – assigned duties, prepare & maintain duty roster, timely vehicle
  servicing and insurance

Qualifications

Bachelor degree in any discipline with 2-3 years of relevant experience

Skills Required

Mandatory

• Knowledge of office management systems and procedures
• Excellent time management and ability to multi-task and prioritize work
• Excellent written and oral communications
• Strong organizational and planning
• Proficient in MS Office
• A good team player

Preferred

• Experience of working in agriculture based organization

In addition to the base salary mentioned above, IRRI also offers the following allowances:

• House-Rent Allowance: IRRI provides a house rent allowance of 40% of base pay per month.
• Transport Allowance: A monthly transport allowance is provided to NRS as below: NRS L3: INR 2,000
• Dearness Allowance: One Hundred and Thirteen percent (113%) of employee’s base pay.
• Leave Travel Allowance (LTA): One-month base pay per annum, on availing minimum 2 days of vacation leave
• Education Allowance: INR 1000/- per child per month (limited 2 children)

IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances. Join our team and be part of our story!

Please note only shortlisted candidates will be contacted.

Job Reference: HQ01264