Magpie Global Ltd Hiring for Executive Assistant to Finance Director at Mumbai Full Time

JOB DESCRIPTION

We are looking candidates only Accounts & Finance background from Mumbai.

JOB TITLE: Assistant to the Director (Finance)

DEPARTMENT: Finance
REPORTS TO: Director (Finance)
POSITION STATUS: Full Time

GENERAL SUMMARY: Responsible for providing a range of administrative support and coordination of projects for the Director, and the Departments of Accounting, Accounts Payable, Accounts Receivable, Student Finance, Financial Assistance. Responsible for promoting efficient delivery of services and overseeing Departments in the absence of the Director Responsible for maintaining high standards of professionalism, efficiency, personal communication, discretion, and independent judgment. In working with internal and external contacts, including Board Trustees, the Assistant to the Director deals with a wide range of highly sensitive issues under tight deadlines and pressures.
ESSENTIAL DUTIES & RESPONSIBILITIES:

· Provides a wide variety administrative support to the Director and to the departments under his/her supervision. Manages the Director’s and departmental calendars to prioritize and resolve conflicts and to ensure all commitments and deadlines are met. Prepares responses, correspondence, meeting materials, schedules, and other forms of communications for the Departments.

· Uses good judgment in identifying issues to assist staff, faculty, and students with questions regarding policies and procedures and/or directs the issues to management, or appropriate staff.

· Administrates the corporate credit card including issuing, cancelling, weekly balancing and monthly auditing the statements according to the law school’s policy.

· Assists the Director in coordinating departmental daily activities as well as annual audits to ensure commitments and deadlines are met.

· Assists Accounting Department in entering journal entries, setting up and releasing bank transfers, uploading and distributing bank statements and reconciling payroll bank account.

· Supports Accounts Payable processes when needed and acts as a back-up in the absence of Accounts Payable staff. Checks A/P batches for accuracy prior to submitting checks for signature. Audits all A/P invoices/checks and requisition/expense reimbursement/purchase orders, etc. to ensure the law school’s policies are followed prior to return them to A/P for filing.

· Assists the Director in managing third party leases, contracts, and agreements including its execution and renewal.

· Organizes, updates, and maintains Finance and Human Resources confidential filling systems. Audits all documents to ensure the law school’s policy and practices are followed prior to filling.

· Reconciles, processes, reviews, maintains, and submits as required the following: Invoices, Check Requests, Purchase Orders, Contracts, and Expense Reports.

· Supports and coordinates Audit and Finance & Investment Committee meeting arrangements including teleconferences and minute taking if required.

· Performs standard office tasks such as answering telephones, filing, ordering of supplies, faxing and copying, and booking meeting rooms. Collects and opens mail addressed to the departments; forwards correspondence to appropriate staff for action.

· Maintains positive relationships with staff, consultants, bankers, and vendors.

· Undertakes special assignments or projects on a wide variety of responsibilities as assigned by the Director

KNOWLEDGE, SKILLS & ABILITIES:

· Two or more years of experience in office procedures, data compilation and record maintenance.

· Must have the ability to observe and maintain a high degree of confidentiality and professionalism.

· Must be proficient, detailed-oriented and accurate to assist in running a smooth office environment.

· Must demonstrate creativity, flexible, foresight and mature judgment in anticipating and solving problems and in dealing with a variety of situations where only limited standardization exits.

· Must be able to communicate effectively and to interface with all levels of company personnel and a variety of personalities in a professional manner.

· Requires a functional knowledge of company operations and procedures to accurately interpret documents/instructions to act properly and promptly.

· Advanced computer skills including the use of word processing, spreadsheet, e-mail, and accounting/finance programs desirable.

· Excellent oral and written communication (including proofreading).

· Ability to organize projects.

· Ability to multi-task and meet deadlines.

· Strong Customer Service background.

WORK SCHEDULE:

· Monday to Saturday.

. Time : 9:30 am to 6:30 pm

. Location : Maker Tower, Cuffe Parade, Churchgate

Application Deadline: 2/12/2021

Expected Start Date: 3/12/2021

Job Type: Full-time

Salary: ₹40,000.00 – ₹50,000.00 per month

Benefits:

• Leave encashment
• Paid sick time

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

COVID-19 considerations:
Proper sanitisation and following covid protocols in office

Experience:

• total work: 4 years (Preferred)

Work Remotely:

• No