Productsup Hiring for Junior Executive Administrative Assistant at Hyderabad, Telangana Full Time

Full Job Description
We’re a diverse group of committed individuals empowered to thrive on challenge, share ideas, and pursue our ambition to transform the way commerce works.

So what about you? Do you want to help shape the future? Join us and you’ll open the gateway to a world of endless possibilities.

At Productsup you’ll be an intrinsic player in a vibrant culture that brings together people with opportunities, ideas with implementation, and ambition with achievement.

You can make great things happen in your career by making great things happen in commerce.

Productsup – the place where people are empowered to shape the future of commerce.

We are headquartered in Berlin, Germany, have entities in five different countries, and have set up an entity in India, Hyderabad. Productsup is trusted by more than 900 businesses worldwide, including five Fortune 20 companies and market leaders like IKEA, Walmart, Superdry, and Rakuten.

We are proud that we have recently raised an additional $70 million in funding and that our employees enjoy working at Productsup, which is also shown by our Glassdoor and Kununu ratings.

Your role and goals

We’re looking for a Junior Executive Administrative Assistant to join our team in Hyderabad, as we have recently established an entity and shared office space there. You will be in charge of a wide range of administrative and clerical tasks. You will report to and closely work with our VP and Managing Director to support them with day-to-day queries.
In your first 3 months you will:Work closely with our VP and Managing Director to assist him in setting up our newly co-working space, overseeing all day-to-day administration, and being the contact person for anything related to adminOrganise office and team events; handle couriers; authorise visitor admission; manage housekeeping staff, order and manage IT inventory and office suppliesAct as the first point of contact for visitors, manage phone calls, routine emails and correspondence with vendors and clientsOrganise and servicing meetings, social gatherings and eventsIn your first 6 months and beyond you will:Providing executive and administrative support to our VP & MD, including drafting emails, MOMs, preparing expense reports, submitting claims, organizing the inbox, preparing reports and summariesCoordinate and maintain the calendar including organizing all appointments, meetings, conferencesManage travel arrangements (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings etc.)Manage vendors’ invoicing, coordinating with the finance team to facilitate paymentsAssist employees with relocation guidance, visas, reference letters and other requestsWork on ad hoc research projects and ensure timely completion with 100% accuracy and an eye for detailingPerform other duties as assigned
What you bring to the team
2+ years of experience in a similar profile, ideally in a start-up; experience in SaaS or a software company would be an added advantageA great command of English speaking and writingProficient using Internet, Tech Savvy, well versed with MS Office, Slack, G-suite (google docs/ spreadsheet)Excellent calendar management skillsKnowledge of invoicing and vendor management processes, willingness to learn about local tax regulations (GST) and policiesShould be high on integrity and able to maintain confidentiality in day to-day operationsStrong interpersonal skills and the ability to build relationships with staff, management, external vendors, brands, etcWell-organized, detail-oriented, and able to multi-task with great follow-up skills.
What we offer you
A permanent position with an attractive salary at our fast growing companyMacBook (latest version) for our new joinersLearning and development budgetGroup Health Insurance for self + familyA unique and thorough onboarding program where you’ll learn the ins-and-outs of our company and productOngoing internal and external training, personal development, and professional growth opportunities as we scale our thriving businessEmployee referral bonuses: we know that talent attracts talent, and we encourage you to refer people you know to join our team
Productsup values diversity. We celebrate our differences and strive to learn from each other with the firm conviction that diversity drives innovation. Our commitment to equal opportunities begins in the hiring process and extends to our whole working culture. At Productsup, everyone is encouraged to feel comfortable expressing who they are. Everyone has a unique contribution to make. And all are welcome.