SAMVADA – BANGALORE Hiring for Head Of Administration at Bengaluru, Karnataka, India Full Time

SAMVADA, BANGALORE
Invites Applications for the Post of Head of Administration Location: Bengaluru Samvada, established 1992, has been sensitizing and empowering young people from marginalized communities to build a socially just and inclusive society. Our belief is that young peoplesxe2x80x99 values, behaviours, career choices, relationship ideals and lifestyle aspirations can challenge patriarchy, casteism, communalism and consumerism to transform and democratise our society. Role of Head of Administration: The Administration Department at Samvada plays a critical role in enabling Samvada to deliver its programmes by ensuring that the required infrastructure and logistics are provided in a timely and cost-effective manner. This department is responsible for

• Campus development
• Maintenance of land and building
• Maintenance of equipment
• Provision of food
• Provision of accommodation for staff, students and guests
• Housekeeping and cleaning of building and the compound
• Provision of services related to communication, utilities, security and transport

The Head of Administration will therefore create systems for efficient, safe and cost-effective delivery of the above and will be responsible for planning and monitoring the activities of the administration department, planning, budgeting and monitoring of all administration related expenses. They will lead, supervise and guide a team of about 4 Administration executives/ middle managers who in turn will supervise the 7-support staff (cooks, housekeepers, security personnel, drivers and gardeners). Reporting to: Executive Director/ Organisational Director of Samvada Responsibilities:

• Ensuring Samvadaxe2x80x99s statutory compliance in relation to land and buildings by- making tax payments, adhering to all laws related to purchase, construction and usage of land and buildings and maintenance of documents and records for the same
• Initiating and leading new developments/improvement/completion measures, so that the campus continues to meet the growing/changing needs of the organisation along with the repairs and preventive maintenance measures by overseeing work of maintenance executive
• Creating systems and processes for smooth and efficient functioning of hostel, kitchen, offices, guestrooms, housekeeping and provision of logistics support in terms of internet services, communication, transport, waste management and security; overseeing that documentation/systems and processes are followed by the team
• Vendor identification and vendor management in accordance with the Procurement Policy of Samvada. Managing procurement related to purchase of assets/maintenance services/consumables etc.
• Receiving all requests through online templates for purchase, accommodation booking, repairs, logistics support and informing the concerned administration dept. staff to take necessary actions/follow up
• Preparing annual administration budgets, plans and calendars based on estimation of costs required for all administrative expenses and the available financial resources; guiding the team for calenderisation of all important administration related tasks and monitoring progress according to the planned calendar
• Assessing existing capacities of staff and arranging for staff to get training and exposure required to work effectively
• Financial monitoring of all administrative expenses- checking and approving all payments requested by administration department through third party requests, usage of petty cash or settlement of advances taken by administration team
• Reporting the administration departmentxe2x80x99s work in Organisation Management Team (OMT) meetings and to the Board of Trustees
• Arranging board meetings and assisting the Managing Trustee in maintaining minutes and all governance related documents in accordance with compliance requirements
• Overseeing logistics/support services during important events of Samvada in relation to venues, decorations, transport, catering, hospitality arrangements done by Administration Assistant.
• Managing response to emergencies on campus with staff, students or guests, with Administration team

Organisation Management The Head of Administration is a key member of the OMT and will therefore participate in and contribute to the Organisationxe2x80x99s management in alignment with the values and vision of Samvada. Qualification: Graduation in any discipline Language Requirements: English and Kannada (Both written and spoken) Experience: 05 to 10 yearsxe2x80x99 experience of managing an administration team, preferably with experience of overseeing a hostel, kitchen, operations and logistics in a non-profit or an educational organisation CTC: Rs. 60000- 65000 monthly, depending on experience The ideal candidate will have the following qualities:

• Proficient in MS Office: Word, Excel, and PowerPoint
• Systems thinking
• Solution mindset
• Conflict resolution, people management skills and sensitivity
• Commitment to Samvadaxe2x80x99s values of gender justice, social inclusion, secularism and sustainability
• Time management and prioritisation
• Familiarity with office equipment, kitchen equipment and related troubleshooting
• A commitment to the safety of all and zero tolerance for risks that endanger life and dignity

Job Location: Samvada campus Samvada encourages applicants from disadvantaged and socially excluded/marginalised communities. Women, sexual and gender minorities, dalits, muslims, people with disabilities and individuals from conflict/ neglected regions are especially encouraged to apply. Samvada Campus Address: # 95/05,Banjarapalya (Near Bus Stop), Agara Village, Thathaguni Post, Bangalore xe2x80x93 560 082 Job Type: Full-time Salary: xe2x82xb960,000.00 – xe2x82xb965,000.00 per month Benefits:

• Provident Fund

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administration: 5 years (Preferred)

Application Deadline: 31/03/2023
Expected Start Date: 05/04/2023