Windowmaker Software Pvt Ltd Hiring for Administrative Executive at Vadodara, Gujarat Full Time

Full Job Description
Job Title: Administration AssistantJob PurposeThe primary job role is to ensure the smooth administration of the office and the maintenance of office infrastructure.Responsibilities:Office AdministrationTravel ArrangementsPurchasesExperience : 0-4 YrsKey Tasks:Office AdministrationMonitoring the office boys.Ensuring office premises cleaned as per timetable (e.g. floors, partitions, desks and internal glass every day; windows every week; company flat every fortnight; etc).Regular inspection of office, terrace and flat and ensuring repairs/ replacements/ re-painting/ improvements as required (processed via weekly reports).Ensuring inward/outward post entered in register and inward post distributed against acknowledgement.Ensuring supply of stationery, writing materials, etc.Managing visitors – ensuring details (including time) entered in the register on entry as well as exit, against visitor acknowledgement.Ensuring KAOA activities done as per periodicity required (e.g. payment of electricity bill for common meter; work done by sweeper; collection of monthly contribution; etc).General filing and updates to various databases.Periodic reports to Management.Travel ArrangementsOrganizing travel (both domestic and overseas) for staff; co-ordinate between departments, or liaise with customer where required.Organizing hotel arrangements where required.Helping with visa paperwork for incoming/outgoing staff.PurchasesObtaining quotes from 3 suppliers.Helping negotiating rates with suppliers to get the best value-for-money.Ensuring purchases are received in good condition, installed, commissioned and inspected for quality before release of paymentPerformance standardsOffice premises/properties clean, tidy and well-maintained.Physical and electronic housekeeping up-to-date.Smooth travel for staff.ISO procedures followed.Tools and trainingMS OfficeMS OutlookMS SharePointLotus NotesPersonal SkillsIs organizedIs able to work to a routineHas attention to detailIs a good communicator (written and oral)Can handle flak appropriatelyHas patienceIs diplomaticIs tough where requiredIs assertiveObjectivesClean and pleasant offices to work atStaff facilitated in administrative requirementsImmediate JoinerProficiency in English is compulsoryJob Type: Full-timeSalary: ₹15,000.00 – ₹20,000.00 per monthBenefits:Provident FundSchedule:Day shiftSpeak with the employer+91 9925135706