Citi Hiring for Senior Executive Assistant at Chennai, Tamil Nadu Full Time

Full Job Description
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities:
Will be responsible as Team Admin for Chennai TTS Tech Business Unit
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests
Assists in ad-hoc reports special projects as needed
Trains, coaches or guides other administrative staff when required
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm’s reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Run The site Activities:
Ensure Seamless On-boarding (Virtual and Non-Virtual) of New Hires
Efficient handling of “Return To Site” activities like IT/ Asset Distribution and tracking
Admin support –
Expense Claims
Travel planning and booking
Drive communication plan – organize and book quarterly Town-hall, Monthly leadership meetings, etc
Visitor Planning & coordination
Inventory / Stationery Management
Office Management
On-boarding and Off-Boarding (Risk and Compliance) :
Act as a Department Coordinator for Chennai TTS Tech to raise Access Card requests for New Hires
Ensure Seamless On-boarding (Virtual and Non-Virtual) of New Hires
Timely cascade of compliance related communications
Coordinate Exit process of the resignation cases & ensure timely closure
Other risk and compliance related follow-up activities as required
Qualifications:
Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Education:
Bachelor’s/University degree or equivalent experience

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Job Family Group:
Business Strategy, Management & Administration

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Job Family:
Administrative Support

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Time Type:
Full time

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