HIQ Design and Detailing Pvt, Ltd,. Hiring for Admin Executive at Bengaluru, Karnataka Full Time

Required an office administrator who should be able to ensure our office procedures run smoothly.

Responsibilities

• Organize and schedule appointments and meeting, schedule events

• Answer and redirect phone call

• Maintain contact lists

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

• Prepare and monitor invoices

• Submit and reconcile expense reports

• Maintain a filing system for data on customers and external partners

• Organize, store and print company documents as needed

• Make travel arrangements

• Book conference calls, rooms, taxis, couriers, hotels, etc.

• Confirm restaurant reservations for senior staff

• Photocopy and print documents on behalf of other colleagues

• Maintain computer and manual filing systems

• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Requirements and skills

• Proven experience as an Administrator, Administrative Assistant or relevant role

• Knowledge of office management systems and procedures

• Experience with office management tools (MS Office software, in particular)

• Excellent organizational and time-management skills

• Strong written and oral communication skills

• Problem-solving attitude with an eye for detail

• Polite and professional in communication

• Familiarity with office equipment, including printers and fax machines

• High school diploma; additional qualifications as an Office Administrator or Secretary are a plus

Job Type: Full-time

Salary: ₹10,000.00 – ₹20,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Work Location: In person