IQEQ Hiring for Executive Assistant at Hyderabad, Telangana Full Time

Full Job Description
Company Description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

Job Description

Responsibilities (how we will measure success)

A true team player, with excellent communication skills you will ensure that our Executive’s time is maximised and that their diaries run smoothly.

You will have previous experience dealing with conflicting priorities, whether that’s diary and travel management, attending Senior Leadership meetings to take minutes and issuing agendas, or chasing actions. You will be organised and adaptable, thriving in a varied and fast-paced environment.

Tasks (what does the role do on a day-to-day basis)

MS Calendar and workload management

Managing the email inboxes and responding on the Executives behalf

Processing and managing expenses, invoices and purchase orders for the Executives

Building Agendas for internal/external team meetings

Minute taking and ensure all actions are captured and followed up

Ensure your stakeholders are fully prepared for all meetings

Carry out research and present findings when required

Proactive follow up of management meeting and offsite actions with key stakeholders to ensure timely delivery

Arrange travel itinerary including flights and hotel bookings

Support HR with employee engagement activities wherever required

Work on location wide projects to increase efficiencies

Qualifications

Required Experience

3+ years’ experience supporting C-Level Executives

Experience of using Excel

Ability to plan, organise, prioritise workload and demonstrate adaptability

Goal and deadline oriented

Confidentiality is a must – this role is party to highly sensitive information, which is important in both protecting our employees and our business

Self-driven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions

Ability to remain calm under pressure

The ability to challenge and see beyond current state – spot opportunity for process improvement and act upon these observations

The ability to pre-empt the needs and calendar requirements of your stakeholders to ensure things run smoothly

A hands-on approach, flexible attitude, and happy working as a team with the Executive Assistants to ensure a consistent approach to ways of working.

Advanced experience of Microsoft excel, word and Powerpoint

Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.