Primary Responsibilities

Accounts Payable

• Ensure that invoices are correctly coded, posted into system, and adequately attached with relevant documents such as Purchases Orders, Banquet Event Orders etc
• To ensure the smooth and efficient operation of the Accounts Payable Section through payments of liabilities as per standards.
• Ensure that transactions for the day are posted and reconciled with the general ledger on a daily basis.
• Ensure that the required journal entries are prepared on a timely basis.
• Responsible for the supervision and guidance of the Accounts Payments

• Ensure that all payment requisitions are approved by relevant Department Heads or Division Heads

• Ensure that journal entries interfaced from Cost Control/Receiving Office are correct

Post all manual cheques into the system

• Schedule and make electronic payment according to approved policies & procedures

• Ensure that all expenses for the month are posted and necessary accruals made

• Ensure that Accounts Payable aging tally with General Ledger

• Update creditors’ reconciliation to ensure our records tally with creditor’s statement

• Check daily F&B invoices interfaced from Cost Control to ensure accuracy of prices, quantities against delivery orders and purchase orders

• Make accurate and timely payment to creditors according to approved policies & procedures

• Ensure that payment advices are sent out to creditors on time
• Oversee and coordinate the day-to-day activities of Accounts Payable.
• Investigate and resolve problems associated with processing of invoices and purchase orders.
• Communicate and follow up with internal departments to resolve issues and determine methods for expediting problem payments.
• Maintain and administer Accounts Payable databases.

• Ensure that tax related matters such as computations, payments and reports to Tax Bureau are complied with.

• Reconcile creditor’s statements of accounts against the records.
• Oversee and coordinate the day-to-day processing of routine invoices for payment.
• Process invoices for payment.
• Perform daily follow-up on Accounts Payables.
• Perform miscellaneous job-related duties as assigned

Other Responsibilities

• Be aware of the hotel fire & life safety/emergency procedures

• Attend all briefings, meetings and trainings as assigned by management

• Maintain a high standard of personal appearance and hygiene at all times

Perform other reasonable duties assigned by the assigned by the Management