Touchstone Foundation Hiring for Head of Finance and Administration at Visakhapatnam Full Time

Role & Responsibilities
Oversee the financial and HR activities of the trust. Responsibility for the accounting functions required to provide accurate and timely information on the financial status of the programme to donors, Hosting NGO and Governing Body council (GBC), field management and field teams according to the agreed on timelines and formats. Organise and further develop the financial processes, managing the finance team, providing coaching and training as required. Recruitment of HR staff, staff policy development, co-ordination of training and general staff well-being. The Finance and HR Manager also works with field management and GBC.

Project Overview
Touchstone Foundation Visakhapatnam is a charitable and spiritual NGO meant to serve the needy in the society. It runs various businesses especially in food manufacturing to raise income for running its charitable feeding or annadanam activities.

Workplace & Conditions

Yendada, Visakhapatnam
Starting Date / Initial Contract Details

As soon as possible. Full time.

Key Activity Areas

Financial Management

• Establish and maintain internal financial procedures compatible with the country’s law, Trust financial procedures and donor’s requirements.
• Work with and support Budget Holders in budget preparations, revisions, monitoring and follow ups
• Manage day-to-day accounting functions, including regular cash verification, cash advances reconciliations, monthly cashbooks closing and timely submission of accounts to President .
• Responsible for the preparation of draft financial reports for grants implemented and submitting these for the revision of under or over spending and the explanation to be provided to the donors.
• Ensure a controlled and smooth cash flow managing process for the Trust Program- promptly advising when replenishment of banks accounts or safe (cash) in the field is necessary.
• Prepare for, manage and support internal and external field financial audits.
• Train the local team in all branches in basic accounting records and reporting.

Human Resources Management for Recruited Staff

• Regular review, update and / or develop of employment documentation for nationally recruited staff.
• Support line managers on disciplinary action and grievance procedures and to identify training needs.
• Responsible for all staff induction and orientation on all HR and admin related policies.
• Human resource policies and procedures are maintained, implemented and communicated in line with country legislation and trust policies.
• Ensure accurate employee records are maintained and update regularly.
• Manage entire employee lifecycle
• Manage entire employee lifecycle by implementing and maintaining systems related to recruitment, on boarding, case management, staff communication, staff exit management etc.

Administration

• Meet the finance and HR related administrative requirements of Trust, donors, local legislation, suppliers, contractors, employees and any other stakeholders, so that the functions run with integrity.
• Prepare the monthly payroll and payments for staff salaries and / or allowances in accordance with local employment regulations, ensuring that all required statutory deductions are made and paid.
• Support the donor care office in reporting to donors.

Staff Management

• Manage and oversee the programmer HR and finance staff including recruitment, day-to-day management, development and training, appraisal, etc.

Security

• Control and manage the security of in-country cash when held on site and when being transferred..
• Conduct regular internal audits and report immediately any possible fraud or theft.

External Representation

• Participate in HR working group. Coordinate with other NGOs on issues common to the NGOs.

Team Spiritual Life

• Reflect the values of Trust with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Sanatana Dharma faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.
Qualifications

• University degree in relevant subject or equivalent professional / technical qualification.
• MBA Finance preferred.
• Qualified CA preferred
• Strong working knowledge of English (spoken and written).
• Strong working knowledge with Excel sheets.
• Strong working knowledge on tally, ERP.
• Looking for candidate from Visakhapatnam.

Experience / Competencies

• Minimum 10yrs experience in Finance and HR together.
• Post-qualification management experience in a relevant profession.
• Experience working in a cross-cultural setting, preferable in a support role.
• Capacity to work under pressure and manage personal stress levels.
• Problem solving ability, excellent communicator, strong organizational and time management skills.
• Good numerical and report writing skills. Able to build trust and enforce procedures.
• Able to oversee multiple tasks, prioritizing and delegating as required.
• Strong leadership skills. Coaching and training skills.

About the Organization

Touchstone Foundation is a humanitarian organization inspired by Hare Krishna Movement to relieve human suffering in the society. We bring relief and recovery to people especially in alleviating hunger, regardless of race, creed or nationality. We believe that aid should be given to everyone who is in need, regardless of political, social or religious vi

Job Type: Full-time

Schedule:

• Day shift

COVID-19 considerations:
Need to be Vaccinated

Ability to commute/relocate:

• Yendada, Visakhapatnam – 530045, Andhra Pradesh: Reliably commute or planning to relocate before starting work (Required)

Education:

• Master’s (Preferred)

Experience:

• total work: 10 years (Preferred)

Application Deadline: 01/06/2022
Expected Start Date: 30/05/2022